Metrics & KPIs

Pull Levers in your Sales Funnel with Product Qualified Leads

Product Qualified Leads (PQLs) have become a major trend in SaaS companies over the last couple of years. Why the shift to the new framework? I have two thoughts. 1) The way organizations sell and…

Product Qualified Leads (PQLs) have become a major trend in SaaS companies over the last couple of years. Why the shift to the new framework? I have two thoughts. 1) The way organizations sell and market their products are different and 2) business software continues to look more and more like consumer software.

We’ve scaled Visible to hundreds (soon thousands) of paid customers with a lean team through adopting a Product Qualified Lead framework.

product qualified leads

Disclaimer: Product Qualified Leads may not fit into every business and organization as some solutions may require intensive initial implementation or for strategic reasons the end-user never gets to try the product. Typically these are high ACV products.

Regardless of your business, I hope you still get some value from this post and takeaway parts you want to use in your own processes. My goal is to get you walking away thinking how a Product Qualified Lead framework can increase efficiencies cross sales, marketing, customer success and finance, and product.

The “old” way

If you’ve attended any sales or marketing conference, seminars or training sessions you’ve likely heard someone beat the BANT (Budget, Authority, Need, Timing) drum. It is a matrix provided to make sure you are spending your resources on the right leads. It looks something like this:budget authority need timing

Paired with the BANT framework is usually the idea of the Demand Generation funnel. It looks something like this usually:

B2B sales funnel

Both of these frameworks work off one another. Typically you’ll have marketing initiatives to drive leads. This might be paid advertising, webinars, downloadable content or having business development representatives (usually called BDR’s or if you are fancy “Solutions Consultants”).

Once you get a download, opt-in, etc you’re likely to consider that person a Marketing Qualified Lead (MQL) where they might be nurtured with a steady drip of content, get contacted by a Inbound BDR to qualify them some more, etc. This is where you are trying to understand the BANT for a lead to see if they should be moved to Sales Qualified Lead (SQL).

Then you might have an Account Executive accept the SQL to do their own qualification, provide a demo and truly understand the lead’s BANT. If the AE accepts the SQL it will likely be converted to an Opportunity, worked and hopefully closed from there.

Now there is nothing wrong with this framework at all. It’s deployed by tens of thousands of companies and for metric/forecasting junkies it provides a great way to measure ROI across all of your activities. However, if you layer a PQL framework into your current you can allocate resources even more effectively across your business in addition to have another growth lever to pull.

What are Product Qualified Leads?

Product Qualified Leads are potential leads using some version of your current product that take some sort of action. Typically this is some sort of trial or freemium experience.

Defining PQLs are ultimately up to you as engagement for every business is different. E.g. Slack’s magic number is 2,000. Slack knows that if they can get you to send 2,000 messages there is a great chance they’ll get you as a customer.

At Visible, our PQL criteria is as follows:

  1. Connected 2 or more data sources
  2. Created 1 chart
  3. Published an Update
  4. Invited a colleague

defining PQLs

If you do those actions, there is a 90% chance we will get you as a customer (if not within the trial then within 90 days).

With most frameworks, testing and iterating is crucial here to get you to zero in on your PQL qualifications. E.g. our original PQL definition was just one data source but found our customers value bringing in multiple data streams so wanted our PQLs to reflect that.

Improving Marketing

You likely nurture your leads based on who they are and what they have downloaded. Shouldn’t you do the same with PQLs? What about prospects who are not yet a PQL? Can you effectively drip them helpful content while they are on a trial? The answer is yes to all of the questions.

If you have a definition of your PQL there is no reason why you shouldn’t have dynamic product marketing to go alongside it. E.g. if a lead has taken actions A & C but not B. I’d make sure that your email is geared towards making sure they do B. Whether it is social proof from a customer case study or an AE calling to offer a hand.

Hint: Intercom + Segment is great for this.

Improving Sales

PQLs can help in a lot of areas in your selling organization. The biggest impact (in my opinion) is around where AEs can dedicate their valuable time.

Demo Conversion: According to Tomasz Tunguz, “When the sales team calls PQLs, customers typically convert at about 25 to 30%”.

If you are calling on customers who are already PQLs this is a great way to have a more meaningful conversation. They have already had a chance to use your product, will have specific questions and overall be a much more engaging conversation.

Hubspot and Openview touch on “In Product Hand Raisers” in Why Product Qualified Leads are the Answer to a Failing Freemium Model stating that “Hand-raisers can convert at 2x-4x the conversion rate of traditional MQLs.”

PQL timeline

In Mitch Morands’s post, “MQLs are DEAD! Enter the PQL “Product Qualified Lead” = 10X+ revenue impact” he states that PQLs convert 10X+ more revenue than MQLs

I’d argue “Need” and “Timing” are identified in BANT through PQLs. You can quickly see how they are engaging with your solution and typically your trial with have a some sort of end date. How many times have your AEs sat a demo where they prospect said “This is awesome, hit me back in 9 months when we are looking to deploy. I’m just doing some research right now”

Improving Product & Engineering

Getting your team rallied around PQLs will help prioritize the product roadmap, create focus within the product and make sure your onboarding is buttoned up.

Related: Check out our new Contextual Help Guide we just launched to help new trialers get to PQLs faster.

Improving Customer Success & Support

There is a great proverb that relates to customer success and product:

“If you catch someone a fish, you feed them for a day. If you teach them to fish, you feed them for a lifetime”

By focusing on PQLs, we make sure our customers can get in and use the product from when they sign up. If they get stuck we make sure we have a great knowledge base, help resources and more. If they are really stuck, we are always happy to get a quick screen recording or demo setup with a customer.

This has mentality has created less customer support issues which means our median response time is 5 minutes. It also lets our customer success team be proactive to help leads get into a product qualified lead state.

Improving Finance

There is no shortage of ratios that PQLs can help improve. Customer Acquisition Cost, Time to Close, Lifetime Value, Trial to Close %, etc. Focusing on creating PQLs will help all of your metrics become more attractive.


PQLs provide a great way to align everyone in your organization. The product team gets to focus on building a great product, the sales team can spend their team on highly qualified leads and the marketing team can dynamically nurture leads.

Don’t ditch MQLs, SQLs or your current process. Just try segmenting them with PQLs to increase conversions in all parts of your business.

Try it out and track it as a metric in your Visible account 😉

Up & To the Right,

Mike & The Visible Team

We search the web for the best tips to attract, engage and close investors, then deliver them to thousands of inboxes every week. Want in?

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